Track Your Time: Google Calendar Tips and Tricks

Before I get into the details, I’ll acknowledge what you might be thinking: using Calendar means handing over even more information to Google.

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Sure, but here’s my take: For the sake of convenience, most of us choose one or two big tech companies that we’re fine with sharing a batch with. If you use Gmail and Google Maps, adding Calendar to the mix won’t make much of a difference in terms of privacy.

Here are some ideas to get the most out of it.

Spoiler: much more than meetings and dentist appointments. And yes, you can definitely use your favorite calendar app for all of these things too, if Google isn’t your thing.

Appointments and personal events: Beyond birthdays and meetings, manage personal commitments, from school dates and doctor’s appointments to spa days. (But he actually adds birthdays so you don’t forget!)
Meal planning: Organize your culinary trip for the week. Write down recipes, shopping lists and daily meals.
Fitness schedule: Crush those fitness goals! Spend time in the gym, brisk walks, or meditation. Seeing it scheduled could give you that extra push.
Budget and invoice payments: Make financial stress a thing of the past. Set reminders for bill payments or even budget checks.
Learning and growth: Dedicate some “me” time to personal growth. Whether it’s an online course, a clever DIY, or a chapter in a book, make sure you’re constantly evolving.
Shared calendars: Sync with others with a shared calendar! Whether planning a family vacation, pursuing team projects, or organizing community events, sharing is caring. Simply click “Share” in your calendar settings, add your email, and decide your permission level. Now you are both on the same page (calendar)!

Let’s get to the tricks

FIX AUTOCORRECT IF IT’S DRIVING YOU CRAZY

A little knowledge goes a long way to getting more out of your everyday software.

Know when people are free: I use it daily at work. Place the cursor in the box labeled People search under the Meet with qualification. All members of your organization should be searchable here, so that no more meetings are set up that no one can attend. You can also create a new meeting, add guests, and click Find a moment below the date to see the availability of attendees side by side!

BEWARE OF THE NEW ‘GHOST HACKERS’

Automatically share meeting minutes: In your meeting details, click Create meeting notes below the event description to generate a Google document that is automatically shared with attendees. Includes a built-in outline with the meeting date, attendees, notes, and action items. Pro tip: Attach additional notes, documents, slides, or anything else to the meeting so no one searches for them later.

Never miss a beat: When scheduling an appointment, simply click Add notification. Choose how long before the event you want to be reminded. Boom! Whether it’s 10 minutes or a day in advance, Google Calendar has your back. No more oops moments.

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You know I have more amazing tips up my sleeve. Get more Google Cal secrets.

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